Project partners from 13 EU Member States investigate cost-efficient measures to mitigate the risk from Ro-Ro space fires. The European Commission invests M€ 12 to solve this international maritime fire safety challenge.


Comprehensive consortium to update fire legislation
The project LASH FIRE (Legislative Assessment for Safety Hazards of Fire and Innovations in Ro-ro ship Environment) aims to develop maritime fire safety solutions with innovative technologies, operations, and applications. The consortium is coordinated by RISE Research Institutes of Sweden and comprises 26 partners from 13 Member States of the European Union, including industry partners, research institutes, universities, regulatory bodies, trade associations and experts in communication and external relations.

LASH FIRE will provide a basis for the revision of international maritime regulations and gives European industry knowledge to build safer and more competitive ships for sustainable transport. The European Commission, via its research and innovation programme Horizon 2020, invests 12.2 million euros in LASH FIRE over 4 years, starting in September 2019.
Critical aspects addressed by innovative solutions Fire incidents on ro-ro ships have serious consequences for crew and passengers, as well as for the ship and its cargo. A large number of significant ro-ro ship fires in recent years, and lacking signs of such
diminishing, call for better prevention and management of fires. The LASH FIRE consortium aims to develop and demonstrate new procedures and technological innovations that enhance ro-ro ship fire safety, accounting for current and future challenges. The objectives and technical content of the project are based on critical aspects pointed out by a European group of experts assembled by the European
Maritime Safety Agency, the ongoing reformation of international regulations within the International Maritime Organization (IMO), and on significant experience collected from ro-ro ship operators. The project will make use of the great potential in using new and advancing technologies and procedures, which will be assessed for feasibility, performance validation, and demonstration with help of the
involved ship operators and yards.
Risk reduction and cost assessment basis for rulemaking. The risk reduction provided by the developed solutions will be balanced against effects on the environment, cost and crew operations to ensure that the fire protection of ro-ro ships is robustly
enhanced from a sustainable, practical and long-term perspective.
Franz Evegren from RISE, project coordinator of LASH FIRE, states: “Within this 4-year project, we will develop cost-effective solutions that mitigate the risk of fires initiated in ro-ro spaces of all types of ro-ro ships. In the decade between 2006 and 2015, we, for example, saw 32 serious ro-ro space fires on ro-pax ships. LASH FIRE will significantly reduce the occurrence of fires on ro-pax ships, general ro-ro cargo ships and PCTCs; we will increase the proportion of fires detected and controlled at an early stage, and we will improve the independent fire management capabilities on board. This will reduce the significant cost of these fires to society, not least the number of fatalities which is expected to be reduced to about half. Solutions developed in the project will lead to regulatory proposals, assessed and validated according to the IMO Formal Safety Assessment methodology. If adopted, the time-to-market will be
short, given that the whole value-chain is involved in the project.”

LASH FIRE has received funding from the European Union’s Horizon 2020 research and innovation
programme under grant agreement No 814975.
Contact person: Maria Hjohlman      maria.hjohlman@ri.se,   +46 (0)10 516 5199

https://lashfire.eu/

by & filed under Port infrastructure, Safety & security.

A number of Mediterranean ports will be designated disembarkation spots but if a port’s reception facilities are crowded, migrants would be taken to the next port on a rotation list.

The new migrant deal agreed on between five interior ministers from Europe will be presented to the rest of Europe on 8 October

The new migrant deal agreed on between five interior ministers from Europe will be presented to the rest of Europe on 8 October

Various ports in the Mediterranean will be the designated disembarkation spots on a rotation basis depending on the countries that participate in an agreement reached in Malta this week, Home Affairs Minister Michael Farrugia has said.

The port rotation for disembarkations was one of the aspects agreed to in the Malta migration mini-summit last Monday that brought together Malta, Italy, France, Germany, and Finland. So far, migrants rescued in the central Mediterranean have in the vast majority of cases have disembarked in Maltese and Italian ports.

Farrugia explained that if one country’s port is overcrowded, migrants would be taken to the next port on the list.

“There will be a number of Mediterranean ports designated for disembarkation and a number of countries designated for relocation,” he said.

Farrugia said that he recognised that Malta’s facilities were under stress and that there were a number of migrants who were disembarked in Malta who were still waiting for relocation but added that countries who pledged assistance, notably Germany and France, always came through.

Speaking on TVM’s Ras imb Ras this week, Farrugia gave further details on what had been agreed on between the interior ministers of Malta, Italy, Germany, Finland and France.

Any member states that sign the new migration deal agreed on in a ministerial meeting in Birgu this week could trigger an emergency clause if such a deal proved fruitless, Farrugia said.

He argued that if the deal attracted further asylum-seekers and contributed to a “pull-factor”, a clause within the agreement allowed the signatories to go back to the drawing board.

“If we end up increasing immigration or if NGO rescue vessels refrain from obeying regulations, a mechanism within the agreement allows us to pull the trigger and the [relocation and disembarkation] mechanism is stopped,” Farrugia said.

 

“The position paper we drafted also stipulates a number of rules for NGO vessels. Some ships are not equipped to carry out rescues and we cannot keep having flag states which register a boat but then refuse to claim responsibility for it.”

Farrugia added that the drafted rules stipulate the type of equipment a rescue vessel must have and other rules which NGO vessels must adhere to if they are to benefit from the proposed disembarkation rules.

The draft position paper will be presented at an EU Council meeting in Luxembourg on 8 October. Amendments will be proposed and suggested ports could be added to the list.

Farrugia said that while some member states are expected to sign, others are not so receptive.

Source: ONtheMosWay

On 18 September, representatives of maritime authorities from Azerbaijan, Georgia, the Republic of Moldova and Ukraine joined their counterparts from other countries of the Black and Caspian Sea basins and the EU for a meeting at the European Maritime Safety Agency (EMSA) in Lisbon, Portugal.

They discussed EU-funded programmes in the areas of transport, environment, climate and  energy efficiency implemented in the countries of the region. The EU representatives briefed the audience on structured consultations on the future of the Eastern Partnership.

The Black Sea Commission presented its developments in the area of protecting against pollution in the Black Sea. All beneficiary countries expressed their gratitude to the EMSA for the technical support in building up their national capacities.

Organised by the EMSA within the EU-funded Black and Caspian Sea (BCSEA) project, the meeting also served for the project beneficiary countries to present their priorities and expectations for bilateral and regional activities for the period 2020–2021 in the area of maritime affairs in the region.

The BCSEA project aims to improve maritime safety and security, and prevent marine pollution in the region. It does so by supporting the efforts of coastal states to implement relevant international legislation, align their regulatory frameworks with EU legislation and improve the performance of their maritime activities. The project covers Azerbaijan, Georgia, Iran, Kazakhstan, the Republic of Moldova, Turkey, Turkmenistan and Ukraine.

Source: ONtheMosWay

by & filed under Project news, Results.

 

 

Purpose of the Intermediate Report on Communication and Dissemination Activities (I)
The primary purpose of D4.3 – Intermediate Report on Communication and Dissemination Activites (I) is to report on the Communication and Dissemination activities implemented in the first 9 months of the project (January to September 2018) to promote DocksTheFuture and its outcomes to the pre-defined target groups (in D4.1 Plan for the Dissemination and Communication of the Action Results).
An initial summarised overview of the implemented Communication and Dissemination Activities was included in D6.1 – Six Monthly Progress Report (I), submitted on the 2nd of August 2018. The current deliverable provides a more detailed account of the work carried out by DocksTheFuture in this domain, with particular emphasis on the fulfilment of the pre-defined Key Performance Indicators and foreseen tasks for the upcoming year of the action’s implementation.
The document describes the activities carried out for the purposes of Communication and Dissemination accounting for:
• Communication and Dissemination Responsibilities;
• Reporting of dissemination activities, channels and promotion tools (logo, visual identity, website, social media, quarterly e-bulletin, dissemination material, publications, events and Ports of The Future Network);
• Overview of the Key Perfomance Indicators (KPIs) and Results;
• Planned Communication and Dissemination Activities: November 2018 – August 2019.

2. Reporting of dissemination activities, channels and promotion tools

2. Reporting of dissemination activities, channels and promotion tools
The current section describes all the actions implemented by DocksTheFuture in relation to the Communication and Dissemination activities and setting-up of channels and promotion tools during the current reporting period (January 2018 – September 2018), accounting not only for the tasks initially foreseen but also for additional tasks which have been carried out.
2.1 Logo and Visual Identity
In order to appropriately promote a Project, the branding put in place is essential. Therefore, when communicating DocksTheFuture, the beneficiaries not only respect the necessary requirements of EU funding visibility (i.e. EU emblem, disclaimer and acknowledgement of H2020 funding), but also follow a series of visual identity guidelines, materialised in the DocksTheFuture logo and different DocksTheFuture document templates.
Project Logo
The Project Logo is the first contact between the project and its target groups. The following two logos have been prepared for DocksTheFuture, and are, at all times, included in the project’s documents, namely on the top left side of the header:
1) Logo without text

2) Logo with text

Document templates
A series of templates of both the internal and external DocksTheFuture documents with specific guidelines on the visual identity of the project have been prepared, shared with the partners and used to produce every project related document. The purpose of the templates is to provide the partners with a structured outline to create the project documents guaranteeing that the overall project visual identity consistency is ensured at all times. The following templates have been prepared:
1. Template for meeting agendas;
2. Template for dissemination monitoring: This document is a template to keep track of the events of dissemination in which each projet partner participates and the associated statistics and other relevant information;
3. Template for lists of participants:
4. Template for meeting minutes;
5. DocksTheFuture Corporate Presentation;
6. DocksTheFuture PowerPoint Presentation;
7. Template for Peer-Review;
8. Template for Reports.
The following are some examples of some of the document templates produced:
Empty document template
Template for PowerPoint Presentation

2.2 Website
The DocksTheFuture website, which is the main focal point for the Dissemination and Comunication activities, was launched in May 2018. It was setup by using open-source solutions to minimise costs (namely, WordPress), including requirements from H2020 CSA Guidelines and Best Practices and has been updated regularly. A special focus is put on Search Engine Optimisation to maximise its visibility. The website has been constantly updated and will continue to be updated in the future (i.e. update the list of topics). The website can be found through the link: http://www.docksthefuture.eu.

Sections
The website concentrates all information pertaining to DocksTheFuture and is organised with the following sections:
• Homepage: The “entry page” of the website has a slideshow with news regarding both the project and project related topics of relevance for its visitors. The news are organised by topic. The homepage includes a reference to OnTheMosway as the main media partner, the feed linking to the DocksTheFuture Twitter page alongside links to all DtF social media pages and the refence to EU funding;
• Project: This tab includes a summary of the DocksTheFuture project, its goal and Work Packages;
• Project Partners: The tab includes information about each beneficiary, their role in the project and the link to their own websites;
• Results: It includes the description of the foreseeable DocksTheFuture’s results. The main deliverables and other results will be uploaded to this tab once they are produced;
• Project News: The tab serves the exclusive purpose of centralising all news which are directly related with DocksTheFuture;
• Topics: The tab is divided by 12 topics. More concretely, it refers to the topics for the definition of the concept of Ports of the Future pre-identified at the proposal stage and updated following the work conducted in the desktop analysis (Work Package 1);
• Experts: The tab will include relevant information about the experts, who shall participate in the workshops to validate the project’s results;
• Port of The Future Network: includes the description of the three Research and Innovation projects retained for funding under the topic MG-7-3-2017 (COREALIS, Pixel and PortForward), their logo and the link to their websites, within the scope of the collaborative approach established among the three projects and DocksTheFuture;
• Contacts: includes the general DocksTheFuture e-mail and a form through which visitors can sign up for news about the project. The page also includes the Privacy Policy and the consent form for data treatment, complying with the General Data Protection Regulation (GDPR).

Statistics
The total number of visits of the DocksTheFuture website since its launch 1019. The geographic origin of the top ten visitors is as presented in the following figure:

2.3 Social Media
Social Media is key to promote information and to get the message through to a wider audience. Such is the case in every sector, also being applicable when it comes to communicating and disseminating the results of European funded projects. DocksTheFuture has setup social media accounts on Twitter, LinkedIn, and Facebook (below information can be found on the relevant performance statistics of the DocksTheFuture Social Media pages – i.e. followers, number of posts, likes, etc.
Twitter: https://twitter.com/DocksTheFuture
The Twitter account was created on May 2018.

DocksTheFuture LinkedIN Group
Linkedin: https://www.linkedin.com/groups/13601652

The LinkedIn group was created in May 2018.


183 Followers
216 Following
33 Tweets

Quarterly e-bulletin
The DocksTheFuture e-bulletin, including news and about the project and associated clustering activities is sent through the network contact of the OnTheMosway Portal and newsletter with 1300 registered stakeholders. In addition, the DocksTheFuture website includes a form so that interested parties can also sign up to receive the project e-bulletin.
The first e-bulletin was sent on month 9 of the project implementation because the consortium decided to define an overall communication and dissemination strategy, the overall visual identity of the project (logo and templates), to set the C&D tools (website, twitter and others). The idea was to first communicate and make the website alive, and only then communicate the project through the e-bulletin. Furthermore, the consortium decided that delaying the release of the first e-bulettin made sense so as to provide an added value service for the recipients, giving them information about the project outputs and contents, which were not available in the first months of the project.
The first DocksTheFuture quarterly e-bulletin was sent on the 12th of September of 2018, to 1501 stakeholders. The images below show the first DocksTheFuture quarterly e-bulletin. The next e-bulletin will be sent mid-December 2018.

The first quarterly e-bulletin included three articles, namely:
1. Full steam ahead in defining the concept(s) of Port of the Future: article on the collaborative work developed by DocksTheFuture, COREALIS, and PIXEL.
2. DocksTheFuture desktop analysis: article on the work carried out within the scope of Work Package 1: Desktop Analysis, for the definition of the concept of Port(s) of the Future;
3. Internet of things (IoT) reshapes the industries – A focus on supply chains: Article on the influence of IoT in the supply chain.
2.5 Dissemination Material
The first version of the DocksTheFuture leaflet was prepared (namely its graphic design, content and printing of the first batch). The leaflet will serve to promote the project in conferences, workshops and fairs. The first version includes a summary about the project, its objectives and beneficiaries. The leaflet content will be updated throughout the project implementation, following the release of the DocksTheFuture’s results. Thus far, 150 copies have been printed out. The following are images representative of the DocksTheFuture leaflet.

2.6 Publications, journalistic articles and overall media relations
Over the course of the action’s first 9 months, the Press Manager has created, developed and strengthened relations with the media with the purpose of gaining visibility in the media, spreading a positive image on the project, and to ensure the publication of news about DocksTheFuture.

For the full report of the Deliverable please click here.

 

 

by & filed under Project news, Results.

 

The deliverable outlines how the data collected or generated will be handled during and after the DocksTheFuture project, describes which standards and methodology for data collection and generation will be followed, and whether and how data will be shared.
The purpose of the Data Management Plan (DMP) is to provide an analysis of the main elements of the data management policy that will be used by the Consortium with regard to the project research data. The DMP covers the complete research data life cycle. It describes the types of research data that will be generated or collected during the project, the standards that will be used, how the research data will be preserved and what parts of the datasets will be shared for verification or reuse. It also reflects the current state of the Consortium Agreements on data management and must be consistent with exploitation.
Data Management Plans sets the initial guidelines for how data will be generated in a standardised manner, and how data and associated metadata will be made accessible. This Data Management Plan is a living document and will be updated through the lifecycle of the project.

 

EU LEGAL FRAMEWORK FOR PRIVACY, DATA PROTECTION AND SECURITY
Privacy is enabled by protection of personal data. Under the European Union law, personal data is defined as “any information relating to an identified or identifiable natural person”. The collection, use and disclosure of personal data at a European level are regulated by the following directives and regulation:
 Directive 95/46/EC on the protection of personal data (Data Protection Directive)
 Directive 2002/58/EC on privacy and electronic communications (e-Privacy Directive)
 Directive 2009/136/EC (Cookie Directive)
 Regulation 2016/679/EC (repealing Directive 95/46/EC)
 Directive 2016/680/EC
according to the Regulation 2016/679/EC, personal data
means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person (art. 4.1).
The same Directive also defines personal data processing as
any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction (art. 4.2).

 

Purpose of data collection in DocksTheFuture
This Data Management Plan (DMP) has been prepared by taking into account the template of the “Guidelines on Fair Data Management in Horizon 2020” (http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-data-mgt_en.pdf). According to the latest Guidelines on FAIR Data Management in Horizon 2020 released by the EC Directorate-General for Research & Innovation “beneficiaries must make their research data findable, accessible, interoperable and reusable (FAIR) ensuring it is soundly managed”.
The elaboration of the DMP will allow to DTF partners to address all issues related with ethics and data. The consortium will comply with the requirements of Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data.
DocksTheFuture will provide access to the facts and knowledge gleaned from the project’s activities over a two-year and a half period and after its end, to enable the project’s stakeholder groups, including creative and technology innovators, researchers and the public at large to find/re-use its data, and to find and check research results.
The project’s activities aim to generate knowledge, methodologies and processes through fostering cross-disciplinary, cross-sectoral collaboration, discussion in the port and maritime sector. The data from these activities will be mainly shared through the project website. Meeting with experts and the main port stakeholders will be organised in order to get feedback on the project and to share its results and outcomes.
DocksTheFuture will encourage all parties to contribute their knowledge openly, to use and to share the project’s learning outcomes, and to help increase awareness and adoption of ethics and port sustainability.

Data collection and creation
Data types may take the form of lists (of organisations, events, activities, etc.), reports, papers, interviews, expert and organisational contact details, field notes, quantitative and qualitative databases, videos, audio and presentations. Video and Presentations dissemination material will be made accessible online via the DocksTheFuture official website and disseminated through the project’s media channels (Twitter, LinkedIn and Facebook), EC associated activities, press, conferences and presentations.
DocksTheFuture will endeavour to make its research data ‘Findable, Accessible, Interoperable and Reusable (F.A.I.R)’, leading to knowledge discovery and innovation, and to subsequent data and knowledge integration and reuse.
The DocksTheFuture consortium is aware of the mandate for open access of publications in the H2020 projects and participation of the project in the Open Research Data Pilot.
More specifically, with respect to face-to-face research activities, the following data will be made publicly available:
 Data from questionnaires in aggregate form;
 Visual capturing/reproduction (e.g., photographs) of the artifacts that the participants will co-produce during workshops.

 

Data Management and the GDPR
In May 2018, the new European Regulation on Privacy, the General Data Protection Regulation, (GDPR) came into effect. In this DMP we describe the measures to protect the privacy of all subjects in the light of the GDPR. All partners within the consortium will have to follow the same new rules and principles.
In this chapter, we will describe how the founding principles of the GDPR will be followed in the Docks The Future project.
Lawfulness, fairness and transparency
Personal data shall be processed lawfully, fairly and in a transparent manner in relation to the data subject.
All data gathering from individuals will require informed consent to individuals who are engaged in the project. Informed consent requests will consist of an information letter and a consent form. This will state the specific causes for the activity, how the data will be handled, safely stored, and shared. The request will also inform individuals of their rights to have data updated or removed, and the project’s policies on how these rights are managed. We will try to anonymize the personal data as far as possible, however, we foresee this won’t be possible for all instances. Therefore further consent will be asked to use the data for open research purposes, this includes presentations at conferences, publications in journals as well as depositing a data set in an open repository at the end of the project. The consortium tries to be as transparent as possible in their collection of personal data. This means when collecting the data information leaflet and consent form will describe the kind of information, the manner in which it will be collected and processed, if, how, and for which purpose it will be disseminated and if and how it will be made open access. Furthermore, the subjects will have the possibility to request what kind of information has been stored about them and they can request up to a reasonable limit to be removed from the results.

Purpose limitation
Personal data shall be collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes.
Docks The Future project won’t collect any data that is outside the scope of the project. Each partner will only collect data necessary within their specific work package.
Data minimisation
Personal data shall be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
Only data that is relevant for the project’s questions and purposes will be collected. However since the involved stakeholders are free in their answers, this could result in them sharing personal information that has not been asked for by the project. This is normal in any project relationship and we therefore chose not to limit the stakeholders in their answer possibilities. These data will be treated according to all guidelines on personal data and won’t be shared without anonymization or explicit consent of the stakeholder.

Personal data shall be accurate and, where necessary, kept up to date : All data collected will be checked for consistency
Storage limitation
Personal data shall be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed.

All personal data that will no longer be used for research purposes will be deleted as soon as possible. All personal data will be made anonymous as soon as possible. At the end of the project, if the data has been anonymised, the data set will be stored in an open repository. If data cannot be made anonymous, it will be pseudonymised as much as possible and stored for a maximum of the partner’s archiving rules within the institution.
Integrity and confidentiality
Personal data shall be processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
All personal data will be handled with appropriate security measures applied. This means:
 Data sets with personal data will be stored at a Google Drive server at the that complies with all GDPR regulations and is ISO 27001 certified.
 Access to this Google Drivel be managed by the project management and will be given only to people who need to access the data. Access can be retracted if necessary.
 All people with access to the personal data files will need to sign a confidentiality agreement.
Accountability
The controller shall be responsible for, and be able to demonstrate compliance with the GDPR.
At project level, the project management is responsible for the correct data management within the project.

 

DocksTheFuture approach to privacy and data protection
On the basis of the abovementioned regulations, it is possible to define the following requirements in relation to privacy, data protection and security:
 Minimisation: DocksTheFuture must only handle minimal data (that is, the personal data that is effectively required for the conduction of the project) about participants.
 Transparency: the project will inform data subjects about which data will be stored, who these data will be transmitted to and for which purpose, and about locations in which data may be stored or processed.

 Consent: Consents have to be handled allowing the users to agree the transmission and storage of personal data. The consent text included Deliverable 7.1 must specify which data will be stored, who they will be transmitted to and for which purpose for the sake of transparency. An applicant, who does not provide this consent for data necessary for the participation process, will not be allowed to participate.
 Purpose specification and limitation: personal data must be collected just for the specified purposes of the participation process and not further processed in a way incompatible with those purposes. Moreover, DocksTheFuture partners must ensure that personal data are not (illegally) processed for further purposes. Thus, those participating in project activities have to receive a legal note specifying this matter.
 Erasure of data: personal data must be kept in a form that only allow forthe identification of data subjects for no longer than is strictly necessary for the purposes for which the data were collected or for which they are further processed. Personal data that are not necessary any more must be erased or truly anonymised.
 Anonymity: The DocksTheFuture consortium must ensure anonymity by applying two strategies. On the one hand, anonymity will be granted through data generalisation and; on the other hand, stakeholders’ participation to the project will be anonymous except they voluntarily decide otherwise
The abovementioned requirements translate into three pillars:
1. Confidentiality and anonymity – Confidentiality will be guaranteed whenever possible. The only exemption can be in some cases for the project partners directly interacting with a group of participants (e.g., focus group). The Consortium will not make publicly accessible any personal data. Anonymity will be granted through generalisation.
2. Informed consent – The informed consent policy requires that each participant will provide his/her informed consent prior to the start of any activity involving him/her. All people involved in the project activities (interviews, focus groups, workshops) will be asked to read and sign an Informed Consent Form explaining how personal data will be collected, managed and stored.
3. Circulation of the information limited to the minimum required for processing and preparing the anonymous open data sets –The consortium will never pass on or publish the data without first protecting participants’ identities. No irrelevant information will be collected; at all times, the gathering of private information will follow the principle of proportionality by which only the information strictly required to achieve the project objectives will be collected. In all cases, the right of data cancellation will allow all users to request the removal of their data at any time.

FAIR (Findable, Accessible, Interoperable and Re-usable) Data within Docks The FutureDMP component Issues to be addressed

1. Data summary
 State the purpose of the data collection/generation
 Explain the relation to the objectives of the project
 Specify the types and formats of data generated/collected

 Specify if existing data is being re-used (if any)
 Specify the origin of the data
 State the expected size of the data (if known)
 Outline the data utility: to whom will it be useful

The purpose of data collection in Docks The Future is understanding opinions and getting feedbacks on the Port of The Future of proper active stakeholders – defined as groups or organizations having an interest or concern in the project impacts namely individuals and organisations in order to collect their opinions and find out their views about the “Port of the Future” concepts, topics and projects. This will Include the consultation with the European Technological Platforms on transport sector (for example, Waterborne and ALICE), European innovation partnerships, JTIs, KICs.Consortium Members have (individually) a consolidated relevant selected Stakeholders list.
The following datasets are being collected:
 Notes and minutes of brainstorms and workshops and pictires of the events(.doc format, jpeg/png)
 Recordings and notes from interviews with stakeholders (.mp4, .doc format)
 Transcribed notes/recordings or otherwise ‘cleaned up’ or categorised data. (.doc, .xls format)
No data is being re-used. The data will be collected/generated before during, or after project meetings and through interviews with stakeholders.
The data will probably not exceed 2 GB, where the main part of the storage will be taken up by the recordings.
The data will be useful for other project partners and in the future for other research and innovation groups or organizations developing innovative ideas about ports.

 

2. Making data findable, including provisions for metadata
 Outline the discoverability of data (metadata provision)
 Outline the identifiability of data and refer to standard identification mechanism. Do you make use of persistent and unique identifiers such as Digital Object Identifiers?
 Outline naming conventions used
 Outline the approach towards search keyword
 Outline the approach for clear versioning
 Specify standards for metadata creation (if any). If there are no standards in your discipline describe what type of metadata will be created.

The following metadata will be created for the data files:
 Author
 Institutional affiliation
 Contact e-mail
 Alternative contact in the organizations
 Date of production
 Occasion of production
Further metadata might be added at the end of the project.
All data files will be named so as to reflect clearly their point of origin in the Docks The Future structure as well as their content. For instance, minutes of data from the meeting with experts in work package 1 will be named “yyy mmm ddd DTF –WP1-meeting with experts”.
No further deviations from the intended FAIR principles are foreseen at this point.

 

3. Making data openly accessible
 Specify which data will be made openly available? If some data is kept closed provide rationale for doing so
 Specify how the data will be made available
 Specify what methods or software tools are needed to access the data? Is documentation about the software needed to access the data included? Is it possible to include the relevant software (e.g. in open source code)?
 Specify where the data and associated metadata, documentation and code are deposited
 Specify how access will be provided in case there are any restrictions

Data will initially be closed to allow verification of its accuracy within the project. Once verified and published all data will be made openly available. Where possible raw data will be made available however some data requires additional processing and interpretation to make it accessible to a third party, in these cases the raw data will not be made available but we will make the processed results available.
Data related to project events, workshops, webinars, etc will be made available on the docks the future website. No specific software tools to access the data are needed. No further deviations from the intended FAIR principles are foreseen at this point.

 

4. Making data interoperable
 Assess the interoperability of your data. Specify what data and metadata vocabularies, standards or methodologies you will follow to facilitate interoperability.
 Specify whether you will be using standard vocabulary for all data types present in your data set, to allow inter-disciplinary interoperability? If not, will you provide mapping to more commonly used ontologies?

The collected data will be ordered so as to make clear the relationship between questions being asked and answers being given. It will also be clear to which category the different respondents belong (consortium members, external stakeholder).
Data will be fully interoperable – a full unrestricted access will be provided to datasets that are stored in data files of standard data formats, compliant with almost all available software applications. No specific ontologies or vocabularies will be used for creation of metadata, thus allowing for an unrestricted and easy interdisciplinary use.

 

5. Increase data re-use (through clarifying licences)
 Specify how the data will be licenced to permit the widest reuse possible
 Specify when the data will be made available for re-use. If applicable, specify why and for what period a data embargo is needed
 Specify whether the data produced and/or used in the project is useable by third parties, in particular after the end of the project? If the re-use of some data is restricted, explain why
 Describe data quality assurance processes
 Specify the length of time for which the data will remain re-usable

Datasets will be publicly available. Information to be available at the later stage of the project. To be decided by owners/ partners of the datasets.
It is not envisaged that Docks The Future will seek patents. The data collected, processed and analyzed during the project will be made openly available following deadlines (for deliverables as the datasets. All datasets are expected to be publicly available by the end of the project.
The Docks The Future general rule will be that data produced after lifetime of the project will be useable by third parties. For shared information, standard format, proper documentation will guarantee re-usability by third parties.
The data are expected to remain re-usable (and maintained by the partner/ owner) as long as possible after the project ended,

 

6. Allocation of resouces
 Estimate the costs for making your data FAIR. Describe how you intend to cover these costs
 Clearly identify responsibilities for data management in your project
 Describe costs and potential value of long term preservation

 

Data will be stored at the coordinator’s repository, and will be kept maintained, at least, for 5 years after the end of the project (with a possibility of further prolongation for extra years).
Data management responsible will be the Project Coordinator (Circle).
No additional costs will be made for the project management data.

 

7. Data Security
 Address data recovery as well as secure storage and transfer of sensitive data

 

Circle maintains a backup archive of all data collected within the project.
After the Docks The Future lifetime, the dataset will remain on Circle’s server and will be managed by the coordinator.

 

8. Ethical Aspects
 To be covered in the context of the ethics review, ethics section of DoA and ethics deliverables. Include references and related technical aspects if not covered by the former

No legal or ethical issues that can have an impact on data sharing arise at the moment.

 

Open Research Data Framework
The project is part of the Horizon2020 Open Research Data Pilot (ORD pilot) that “aims to make the research data generated by selected Horizon 2020 projects accessible with as few restrictions as possible, while at the same time protecting sensitive data from inappropriate access. This implies that the DocksTheFuture Consortium will deposit data on which research findings are based and/or data with a long-term value. Furthermore, Open Research Data will allow other scholars to carry on studies, hence fostering the general impact of the project itself.
As the EC states, Research Data “refers to information, in particular facts or numbers, collected to be examined and considered as a basis for reasoning, discussion, or calculation. […] Users can normally access, mine, exploit, reproduce and disseminate openly accessible research data free of charge”. However, the ORD pilot does not force the research teams to share all the data. There is in fact a constant need to balance openness and protection of scientific information, commercialization and Intellectual Property Rights (IRP), privacy concerns, and security.
The DocksTheFuture consortium adopts the best practice the ORD pilot encourages – that is, “as open as possible, as closed as necessary”. Given the legal framework for privacy and data protection, in what follows the strategy the Consortium adopts to manage data and to make them findable, accessible, interoperable and re-usable (F.A.I.R.) is presented.

To access the full Deliverable report click here.

 

 

by & filed under Project news, Results.

 

EU LEGAL FRAMEWORK FOR PRIVACY, DATA PROTECTION AND SECURITY
Privacy is enabled by protection of personal data. Under the European Union law, personal data is defined as “any information relating to an identified or identifiable natural person”. The collection, use and disclosure of personal data at a European level are regulated by the following directives and regulation:
 Directive 95/46/EC on protection of personal data (Data Protection Directive)
 Directive 2002/58/EC on privacy and electronic communications (e-Privacy Directive)
 Directive 2009/136/EC (Cookie Directive)
 Regulation 2016/679/EC (repealing Directive 95/46/EC)
 Directive 2016/680/EC
according to the Regulation 2016/679/EC, personal data
means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person (art. 4.1).
The same Directive also defines personal data processing as
any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction (art. 4.2).

 

Purpose of data collection in DocksTheFuture
This Data Management Plan (DMP) has been prepared by taking into account the template of the “Guidelines on Fair Data Management in Horizon 2020” (http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-data-mgt_en.pdf). According to the latest Guidelines on FAIR Data Management in Horizon 2020 released by the EC Directorate-General for Research & Innovation “beneficiaries must make their research data findable, accessible, interoperable and reusable (FAIR) ensuring it is soundly managed”.
The elaboration of the DMP will allow to DTF partners to address all issues related with ethics and data. The consortium will comply with the requirements of Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data.
DocksTheFuture will provide access to the facts and knowledge gleaned from the project’s activities over a two-year and a half period and after its end, to enable the project’s stakeholder groups, including creative and technology innovators, researchers and the public at large to find/re-use its data, and to find and check research results.
The project’s activities aim to generate knowledge, methodologies and processes through fostering cross-disciplinary, cross-sectoral collaboration, discussion in the port and maritime sector. The data from these activities will be mainly shared through the project website. Meeting with experts and the main port stakeholders will be organised in order to get feedback on the project and to share its results and outcomes.
DocksTheFuture will encourage all parties to contribute their knowledge openly, to use and to share the project’s learning outcomes, and to help increase awareness and adoption of ethics and port sustainability.

Data collection and creation
Data types may take the form of lists (of organisations, events, activities, etc.), reports, papers, interviews, expert and organisational contact details, field notes, videos, audio and presentations. Video and Presentations dissemination material will be made accessible online via the DocksTheFuture official website and disseminated through the project’s media channels (Twitter, LinkedIn and Facebook), EC associated activities, press, conferences and presentations.
DocksTheFuture will endeavour to make its research data ‘Findable, Accessible, Interoperable and Reusable (F.A.I.R)’, leading to knowledge discovery and innovation, and to subsequent data and knowledge integration and reuse.
The DocksTheFuture consortium is aware of the mandate for open access of publications in the H2020 projects and participation of the project in the Open Research Data Pilot.
More specifically, with respect to face-to-face research activities, the following data will be made publicly available:
 Data from questionnaires in aggregate form;
 Visual capturing/reproduction (e.g., photographs) of the artefacts that the participants will co-produce during workshops.

Data Management and the GDPR
In May 2018, the new European Regulation on Privacy, the General Data Protection Regulation, (GDPR) came into effect. In this DMP we describe the measures to protect the privacy of all subjects in the light of the GDPR. All partners within the consortium will have to follow the same new rules and principles.
In this chapter we will describe how the founding principles of the GDPR will be followed in the Docks The Future project.
Lawfulness, fairness and transparency
Personal data shall be processed lawfully, fairly and in a transparent manner in relation to the data subject.
All data gathering from individuals will require informed consent individuals who are engaged in the project. Informed consent requests will consist of an information letter and a consent form. This will state the specific causes for the activity, how the data will be handled, safely stored, and shared. The request will also inform individuals of their rights to have data updated or removed, and the project’s policies on how these rights are managed. We will try to anonymise the personal data as far as possible, however we foresee this won’t be possible for all instances. Therefore further consent will be asked to use the data for open research purposes, this includes presentations at conferences, publications in journals as well as depositing a data set in an open repository at the end of the project. The consortium tries to be as transparent as possible in their collection of personal data. This means when collecting the data information leaflet and consent form will describe the kind of information, the manner in which it will be collected and processed, if, how, and for which purpose it will be disseminated and if and how it will be made open access. Furthermore, the subjects will have the possibility to request what kind of information has been stored about them and they can request up to a reasonable limit to be removed from the results.
Purpose limitation
Personal data shall be collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes.
Docks The Future project won’t collect any data that is outside the scope of the project. Each partner will only collect data necessary within their specific work package.
Data minimisation
Personal data shall be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
Only data that is relevant for the project’s questions and purposes will be collected. However since the involved stakeholders are free in their answers, this could result in them sharing personal information that has not been asked for by the project. This is normal in any project relationship and we therefore chose not to limit the stakeholders in their answer possibilities. These data will be treated according to all guidelines on personal data and won’t be shared without anonymization or explicit consent of the stakeholder.

Personal data shall be accurate and, where necessary, kept up to date
All data collected will be checked for consistency.
Storage limitation
Personal data shall be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed
All personal data that will no longer be used for research purposes will be deleted as soon as possible. All personal data will be made anonymous as soon as possible. At the end of the project, if the data has been anonymised, the data set will be stored in an open repository. If data cannot be made anonymous, it will be pseudonymised as much as possible and stored for a maximum of the partner’s archiving rules within the institution.
Integrity and confidentiality
Personal data shall be processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
All personal data will be handled with appropriate security measures applied. This means:
 Data sets with personal data will be stored at a Google Drive server at the that complies with all GDPR regulations and is ISO 27001 certified.
 Access to this Google Drivel be managed by the project management and will be given only to people who need to access the data. Access can be retracted if necessary.
 All people with access to the personal data files will need to sign a confidentiality agreement.
Accountability
The controller shall be responsible for, and be able to demonstrate compliance with the GDPR.
At project level, the project management is responsible for the correct data management within the project.

 DocksTheFuture approach to privacy and data protection
On the basis of the abovementioned regulations, it is possible to define the following requirements in relation to privacy, data protection and security:
 Minimisation: DocksTheFuture must only handle minimal data (that is, the personal data that is effectively required for the conduction of the project) about participants.
 Transparency: the project will inform data subjects about which data will be stored, who these data will be transmitted to and for which purpose, and about locations in which data may be stored or processed.

 Consent: Consents have to be handled allowing the users to agree the transmission and storage of personal data. The consent text included Deliverable 7.1 must specify which data will be stored, who they will be transmitted to and for which purpose for the sake of transparency. An applicant, who does not provide this consent for data necessary for the participation process, will not be allowed to participate.
 Purpose specification and limitation: personal data must be collected just for the specified purposes of the participation process and not further processed in a way incompatible with those purposes. Moreover, DocksTheFuture partners must ensure that personal data are not (illegally) processed for further purposes. Thus, those participating in project activities have to receive a legal note specifying this matter.
 Erasure of data: personal data must be kept in a form that only allow forthe identification of data subjects for no longer than is strictly necessary for the purposes for which the data were collected or for which they are further processed. Personal data that are not necessary any more must be erased or truly anonymised.
 Anonymity: The DocksTheFuture consortium must ensure anonymity by applying two strategies. On the one hand, anonymity will be granted through data generalisation and; on the other hand, stakeholders’ participation to the project will be anonymous except they voluntarily decide otherwise
The abovementioned requirements translate into three pillars:
1. Confidentiality and anonymity – Confidentiality will be guaranteed whenever possible. The only exemption can be in some cases for the project partners directly interacting with a group of participants (e.g., focus group). The Consortium will not make publicly accessible any personal data. Anonymity will be granted through generalisation.
2. Informed consent – The informed consent policy requires that each participant will provide his/her informed consent prior to the start of any activity involving him/her. All people involved in the project activities (interviews, focus groups, workshops) will be asked to read and sign an Informed Consent Form explaining how personal data will be collected, managed and stored.
3. Circulation of the information limited to the minimum required for processing and preparing the anonymous open data sets –The consortium will never pass on or publish the data without first protecting participants’ identities. No irrelevant information will be collected; at all times, the gathering of private information will follow the principle of proportionality by which only the information strictly required to achieve the project objectives will be collected. In all cases, the right of data cancellation will allow all users to request the removal of their data at any time

FAIR (Findable, Accessible, Interoperable and Re-usable) Data within Docks The Future
DMP component Issues to be addressed
1. Data summary
 State the purpose of the data collection/generation
 Explain the relation to the objectives of the project
 Specify the types and formats of data generated/collected

 Specify if existing data is being re-used (if any)
 Specify the origin of the data
 State the expected size of the data (if known)
 Outline the data utility: to whom will it be useful

The purpose of data collection in Docks The Future is understanding opinions and getting feedbacks on the Port of The Future of proper active stakeholders – defined as groups or organizations having an interest or concern in the project impacts namely individuals and organisations in order to collect their opinions and find out their views about the “Port of the Future” concepts, topics and projects. This will Include the consultation with the European Technological Platforms on transport sector (for example, Waterborne and ALICE), European innovation partnerships, JTIs, KICs.Consortium Members have (individually) a consolidated relevant selected Stakeholders list.
The following datasets are being collected:
 Notes and minutes of brainstorms and workshops and pictires of the events(.doc format, jpeg/png)
 Recordings and notes from interviews with stakeholders (.mp4, .doc format)
 Transcribed notes/recordings or otherwise ‘cleaned up’ or categorised data. (.doc, .xls format)
No data is being re-used. The data will be collected/generated before during, or after project meetings and through interviews with stakeholders.
The data will probably not exceed 2 GB, where the main part of the storage will be taken up by the recordings.
The data will be useful for other project partners and in the future for other research and innovation groups or organizations developing innovative ideas about ports.

 

2. Making data findable, including provisions for metadata
 Outline the discoverability of data (metadata provision)
 Outline the identifiability of data and refer to standard identification mechanism. Do you make use of persistent and unique identifiers such as Digital Object Identifiers?
 Outline naming conventions used
 Outline the approach towards search keyword
 Outline the approach for clear versioning
 Specify standards for metadata creation (if any). If there are no standards in your discipline describe what type of metadata will be created and how

 

The following metadata will be created for the data files:
 Author
 Institutional affiliation
 Contact e-mail
 Alternative contact in the organizations
 Date of production
 Occasion of production
Further metadata might be added at the end of the project.
All data files will be named so as to reflect clearly their point of origin in the Docks The Future structure as well as their content. For instance, minutes data from the meeting with experts in work package 1 will be named “yyy mmm ddd DTF –WP1-meeting with experts”.
No further deviations from the intended FAIR principles are foreseen at this point.

 

3. Making data openly accessible
 Specify which data will be made openly available? If some data is kept closed provide rationale for doing so
 Specify how the data will be made available
 Specify what methods or software tools are needed to access the data? Is documentation about the software needed to access the data included? Is it possible to include the relevant software (e.g. in open source code)?
 Specify where the data and associated metadata, documentation and code are deposited
 Specify how access will be provided in case there are any restrictions

 

Data will initially be closed to allow verification of its accuracy within the project. Once verified and published all data will be made openly available. Where possible raw data will be made available however some data requires additional processing and interpretation to make it accessible to a third party, in these cases the raw data will not be made available but we will make the processed results available.
Data related to project events, workshops, webinars, etc will be made available on the docks the future website. No specific software tools to access the data are needed.
. No further deviations from the intended FAIR principles are foreseen at this point

 

4. Making data interoperable
 Assess the interoperability of your data. Specify what data and metadata vocabularies, standards or methodologies you will follow to facilitate interoperability.
 Specify whether you will be using standard vocabulary for all data types present in your data set, to allow inter-disciplinary interoperability? If not, will you provide mapping to more commonly used ontologies?

 

The collected data will be ordered so as to make clear the relationship between questions being asked and answers being given. It will also be clear to which category the different respondents belong (consortium members, external stakeholder).
Data will be fully interoperable – a full unrestricted access will be provided to datasets that are stored in data files of standard data formats, compliant with almost all available software applications. No specific ontologies or vocabularies will be used for creation of metadata, thus allowing for an unrestricted and easy interdisciplinary use

 

5. Increase data re-use (through clarifying licences)
 Specify how the data will be licenced to permit the widest reuse possible
 Specify when the data will be made available for re-use. If applicable, specify why and for what period a data embargo is needed
 Specify whether the data produced and/or used in the project is useable by third parties, in particular after the end of the project? If the re-use of some data is restricted, explain why
 Describe data quality assurance processes
 Specify the length of time for which the data will remain re-usable

 

Datasets will be publicly available. Information to be available at the later stage of the project. To be decided by owners/ partners of the datasets.
It is not envisaged that Docks The Future will seek patents. The data collected, processed and analyzed during the project will be made openly available following deadlines (for deliverables as the datasets. All datasets are expected to be publicly available by the end of the project.
The Docks The Future general rule will be that data produced after lifetime of the project will be useable by third parties. For shared information, standard format, proper documentation will guarantee re-usability by third parties.
The data are expected to remain re-usable (and maintained by the partner/ owner) as long as possible after the project ended,

 

6. Allocation of resouces
 Estimate the costs for making your data FAIR. Describe how you intend to cover these costs
 Clearly identify responsibilities for data management in your project
 Describe costs and potential value of long term preservation

7. Data Security
 Address data recovery as well as secure storage and transfer of sensitive data

8. Ethical Aspects
 To be covered in the context of the ethics review, ethics section of DoA and ethics deliverables. Include references and related technical aspects if not covered by the former

For the full report of the Deliverable, please click here.

 

by & filed under Project news, Results.

 

 

The Docks of the Future Project:

The European Union maritime transport constitutes a crucial link in the global logistic chains and plays a leading role in international freight transport. EU ports handle over one fifth of the goods loaded and unloaded worldwide and the EU maritime fleet remains the largest among the G20 members. Serving 40% of the EU’s internal trade and 75% of its external trade, maritime transport is an essential element in supporting Europe in maintaining its number 1 position in global trade. Therefore, as a key node of the EU’s Trans-European Transport Network, ports have the ultimate objective to fully integrate maritime transport into the global logistics chain.
Within this framework, the DocksTheFuture Project aims at defining the vision for the ports of the future in 2030, covering all specific issues that could define this concept including among others, dredging, emission reduction, energy transition, electrification, smart grids, port-city interface and the use of renewable energy management.

The DocksTheFuture Consortium is formed by the following partners:

Circle srl (Italy) as the leader of the Working Group including
ISL – Institut für Seeverkehrswirtschaft und Logistik (Germany)
Magellan (Portugal)
PortExpertise (Belgium)
University of Genoa (Italy)

The DocksTheFuture Consortium has several relevant assets:
• the largest port Database from ISL;
• the largest maritime and logistics communication and stakeholder’s interactive digital platform www.onthemosway.eu with more than 1300 engaged stakeholders (Members of the European Parliament: 68, Member States Ministries of Transport: 106, European Commission: 52, Regions and Municipalities: 92, Associations: 216, Port Authorities: 155, Transport and Logistics: 249, Shipping: 46, Port Business: 64, Universities: 265, totalling 1314 stakeholders);
• the engagement of all the 329 TEN-T core and comprehensive ports as the main target for communication;
• the engagement of specific subcontractors for very specific topics such as the port – city relations (Association Ville De Port), sustainability (Lloyd’s register) and Port of the Future Concept (TU Delft);

Purpose of the Dissemination and Communication Plan:
The primary purpose of the Dissemination and Communication Plan is to plan and define the activities to be carried out and the different steps to be taken by DocksTheFuture pertaining to the project’s communication, ultimately thursting the project’s visibility and highlighting the importance of the European Union funding to tackle and overcome societal challenges.
Henceforth, the document outlines the overall Dissemination and Communication strategy of DocksTheFuture, including guidance on the dissemination and communication actions to be carried out throughout the lifetime of the project, particularly addressing the following dimensions:
• Communication & Dissemination Strategy laying out the objectives of the plan to be implemented;
• Dissemination activities, channels and promotion tools, including social media, dissemination materials, presence in events and conferences, among others Responsibilities of each partner for the purposes of promoting the project;
• Dissemination Administration & management: workplan, deliverables, plan of activities and intellectual property rights’ matters;
• Dissemination Key Performance Indicators to assess the project’s dissemination and communication impact.

Communication and Dissemination objectives set up by the Project

The impact of an EC funded initiative should not only be assessed in terms of objectives and results but should also consider its imprint on the proper target groups and upcoming policies, as well as its capability to be sustainable beyond the original time frame of the project.
This is particularly true for DocksTheFuture, for which a maximum level of Dissemination and Communication efficiency and effectiveness will be ensured by Project Partners.The project’s dissemination and communication specific objectives are presented as follows:
1. to establish a set of components to be used as a tool-of-the-trade to promote the Project and its activities target the definition of what a Port of the Future is;
2. to inform the target groups at local, regional, national and international level;
3. to foster awareness, consensus, knowledge and Best Practices transfer, experience give-and-take;
4. and to ensure a political, social, economic and technical continuity.
The project’s overall framework to be deployed to attain the aforesaid goals is presented as follows:
• Overall Communication and Dissemination strategy and related expected results, timing of actions foreseen to support DocksTheFuture’s visibility and communication to the target groups;
• Identification and segmentation of Communication and Dissemination target groups, including local, regional, national, international levels and tasks for each partner;
• Key messages to pass to each segment of the target groups;
• “Rules of engagement” for each segment of the target groups for each Partner;
• Visual Identity and related layouts guidelines and templates;
• Tools for the proper support to Dissemination and Communication activities;
• Project events/workshops/conferences as tools for proper Dissemination and Communication;
• Coordinated Dissemination and Communication action with other H2020 funded projects;
• Activities’ support.

Communication and Dissemination target groups

A key step in developing an effective communication and dissemination strategy is to clearly define the target groups to convey targeted messages, reach the full potential of the strategy and, consequently, put in place the most efficient strategy. By identifying target groups that, as a baseline, constitute a set of individuals/entities sharing similar needs, expectations and interests vis-à-vis the project results, DocksTheFuture aims at maximising the impact of its communication and dissemination strategy.
The main initiative Stakeholders, defined as groups or organisations interested in the Project impacts, will be, particularly, the European “Ports”, TEN-T Core and the Comprehensive ones specifically. They will be constantly informed and involved in specific consultations via internet and via the midterm and the final conferences. Notwithstanding, all other interested ports and inland terminals are welcome to conferences and will also be targeted via all the available media.

Table 1 defines the target groups that DocksTheFuture will reach out to, both internally and externally, defining their unique characteristics, needs, and the different communication approaches to be employed.

Responsibilities
Magellan – Associação para a Representação dos Interesses Portugueses no Exterior, as the leader of Work Package 4 – Dissemination and Exploitation, will be responsible for the communication and dissemination of DocksTheFuture. However, every single partner will, to a different extent, contribute to the project’s communication and dissemination, in close cooperation with Magellan.

A Press and Media Manager has been nominated and will oversee managing relationships with the media, carrying out the task of disseminating information, managing communication activities and liaise with journalists. The Press and Media Manager is delegated to adequately convey the message of the Project and of its Beneficiaries to ensure that journalists disclose it correctly. The Press and Media Manager has cross and fundamental responsibilities for visibility and reputation. Furthermore, to mainly target C&D objectives, Media Relations will deliver information about the Project and its results.
Specific information about each partner’s responsibilities within the scope of Work Package 4 is presented in Section 3 – Communication & Dissemination Managament. Section 6 presents the contact information of the team directly responsible for dissemination related matters.

 Dissemination activities, channels and promotion tools
 Logo and Visual Identity
All the DocksTheFuture communication materials, publication and deliverables should indicate, at all times, that DTF has received funding from the European Union, obliging the following requirements:
• The EU emblem (on the top right side of the document’s header):

• Including the following disclaimer:
The views represented in this document only reflect the views of the authors and not the views of Innovation & Networks Executive Agency (INEA) and the European Commission. INEA and the European Commission are not liable for any use that may be made of the information contained in this document. Furthermore, the information are provided “as is” and no guarantee or warranty is given that the information fit for any particular purpose. The user of the information uses it as its sole risk and liability

• Include the following acknowledgment preferably on the cover page:
“This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 770064”

Project Management Structure

The DocksTheFuture organisational structure is based on two layers:
i. operational layer – a Technical Management Committee (TMC) oversees the project technical control, planning, steering of the work progress and quality of results. It is chaired by the Project Coordinator (Circle) and supported by the Independent Consultive Committee.
ii. strategic layer – a Steering Committee (SC) is responsible for strategic decisions concerning the work plan, risk management and conflicts. Major changes regarding objectives and partners are to be discussed and prepared for the final decision-making of the Steering Committee. It is chaired by the Project Coordinator (Circle) as well.

The Independent Consultive Committee (ICC)
The ICC will be an independent committee, composed by 5 key experts and representatives of selected bodies wisely chosen. Members will be chosen between 1) the Union for the Mediterranean, 2) the European Technology Platforms “ALICE” and “Waterborn”, 3) the European Innovation Partnership “Smart Cities and Communities”, 4) the United Nations Economic Commission for Europe – Transport, 5) the Organisation for Economic Cooperation and Development (OECD) – Joint OECD/ITF Transport Research Committee 6) other relevant names in the maritime and logistics field. The ICC will support Project development, focusing on activities’ suggestion, specifically targeting European Commission and other experts in key sectors addressed by the Coordination and Support Action. They will periodically review and offer contribution and feedback to the DocksTheFuture partners based on foreseen meetings of ICC and which will play a relevant role during the Project Final Conference.
The project structure also includes the so-called Experts Workshops, which will be the main “tactical” tool of the project since these stakeholders will be invited to provide specific support to Project activities aiming at the validation of Work Package results.
As such, in addition to their responsibilities as members of the ICC, these stakeholders, who are experts in their fields, will have access to first-hand privileged information about the project and will be encouraged to communicate and disseminate it in their own networks, to further the project’s visibility.

 Website & Social Media
DocksTheFuture website: It wil be the main focal point for the Dissemination and Comunication activities, which will be setup by using open-source solutions to minimise costs (namely, WordPress), including requirements from H2020 CSA Guidelines and Best Practices. A special focus will be put on Search Engine Optimisation to maximise its visibility. The DocksTheFuture website can be found through: http://www.docksthefuture.eu/
Specific content placed on www.onthemosway.eu portal: OntheMoSWay is the digital multichannel platform dedicated to the Door-to-Door maritime and logistic chain. It aims to facilitate the exchange of information, knowledge and experiences in the field of the freight, logistics and maritime co-modal transport. At least a piece of news about the Project will be published monthly.

Through the OnTheMosway platform, the consortium has the capability to consult and interact with a large platform of stakeholders via the onthemosway.eu digital multichannel platform. This platform has more than 1200 stakeholders already available for interaction, with 9.241 visitors in 2016, with an average session of 02:55 and 39381 page views, plus namely the 329 TEN-T core and comprehensive ports available for interaction. Such is the case since two members of the consortium (Circle and ISL) are the leading partners supporting the European Commission in developing the MoS Detailed Implementation Plan, for which the aforementioned ports are key stakeholders.
Interplay between the Project WebSite and OntheMoSWay.eu: The difference between Dissemination and Communication activities is going to be particularly evident in relation to the two main web-oriented activities. The Project Website will be the main Dissemination tool. It will focus on the project presentation to the different Target Groups, and on the information about the DocksTheFuture results. It will have a very focused goal and a short life span to avoid the maintenance of a non-used/updated tool, such as it the case in many EC funded projects.
On the other hand, OnTheMosWay.eu will be used as the specific Communication and Exploitation tool for the project. Initially funded by the TEN-T and Marco Polo Programmes, OnTheMosWay, the official Motorways of the Sea Portal, prime source of specialised information for EU Policy and MoS, is a training and knowledge center, a useful tool for keeping oneself updated, a meeting place for discussion open to the companies and professionals who can contribute both through social networks. A specific vertical section will be put beside existing thematic ones (Motorways of the Sea Projects, Training Center, etc.) to make available the results of DocksTheFuture for Stakeholders and to exploit them, namely data, guidelines, and other tools. By using OnTheMosWay, and following IPR policies defined at Project level, the Consortium will extend the project results availability and will foster their exploitation by the target groups at large and by European Ports (the main Stakeholders). The main advantages in adopting such a solution, rather than simply using the Project Website, relying on the consolidated audience base of the OnTheMosWay, as abovementioned.

Social Media: a LinkedIn dedicated Group (fostering a “community sentiment”) will be set up to deliver DocksTheFuture contents out of the network and to reach other professional communities.

Targeted activities will be implemented to increase the number of the members of the group and to deliver contents throughout the project lifecycle. LinkedIn discussions will be also launched in specific thematic groups (i.e. Port Strategy, Port Technology). Furthermore, Project news will be deployed (besides LinkedIn Group) over a specific Twitter and Facebook accounts to drive followers to the news area on the website.

 

For the full report of the Deliverable, please click here.

The goal of this deliverable is to present the main outputs and outcomes of a stakeholder consultation launched the 14th of September, aimed at collecting their vision about the Port of the Future. This deliverable describes the main characteristics of the involved stakeholders, the methodology followed to carry out the consultation, the key findings and results obtained, an analysis of the stakeholders’’ feedback and a focus on the main outcomes deriving from the bilateral meetings occurred with the Directorate Generals (DGs). This document and other work products of the work package will be reviewed during the meeting with experts, which will take place in Oporto the 29th and 30th of October 2018.

Stakeholders Engagement is a continuous and systematic process by which an organisation establishes a constructive dialogue and a fruitful communication with its key stakeholders. The purpose of involvement is to contribute both for decision makers’ expectations and interests of stakeholders, so that the former can take the gathered inputs into account in decision making. Ports, indeed, represent areas where different conflicting interests (environmental, social and economic) meet. Ports are not just an organisation by themselves, separated from their environment, but are also is embedded in the local, regional, national and international environments and this has to be reflected in the stakeholders’ engagement. Stakeholders are not static entities. They change over time and space (Dooms, et al., 2013). They are also embedded in complex environments that shape e.g. their visions and values. Their actual knowledge, resources, needs and interests, for example, can differ from their knowledge, resources, needs and interests in just a short period of time.

Stakeholders Engagement is a continuous and systematic process by which an organisation establishes a constructive dialogue and a fruitful communication with its key stakeholders. The purpose of involvement is to contribute both for decision makers’ expectations and interests of stakeholders, so that the former can take the gathered inputs into account in decision making. Ports, indeed, represent areas where different conflicting interests (environmental, social and economic) meet. Ports are not just an organisation by themselves, separated from their environment, but are also is embedded in the local, regional, national and international environments and this has to be reflected in the stakeholders’ engagement. Stakeholders are not static entities. They change over time and space (Dooms, et al., 2013). They are also embedded in complex environments that shape e.g. their visions and values. Their actual knowledge, resources, needs and interests, for example, can differ from their knowledge, resources, needs and interests in just a short period of time.

The stakeholder’s selection was carried out having as a basis the content, the expected results and the impacts of the project, as well as the available resources, the objectives of the engagement, and the willingness or the ability of the stakeholders to engage and to be involved to the project.
Other methods used for identifying key stakeholders were:
 Brainstorming and consulting with project partners and with other organisations that have been involved in similar activities
 Utilising existing stakeholder lists and databases of the project partners in order to identify other groups, networks and agencies

The survey was administered to 1585 stakeholders. Stakeholders are grouped according to (and were asked to select) the below criteria:

1. Type of organisation stakeholders are connected with:
 Port –Related (e.g. Port Authority)
 Ship-related1
 Multi-modal logistics operator
 Terminal-Operator
 Technology provider
 Authorities (e.g. Customs)
 Member States
 Cities, Municipalities
 Association
 Universities, Research Associations

2. Size of the company/organisation stakeholders are connected with:
 Micro-enterprise (<10 persons employed, up to €2 million turnover)

 SME (Small-Medium enterprise) (from 10 to 249 employees, up to €50 million turnover, or balance sheet total up to €43 million)
 Big company or organization (250 employees or more, more than €50 million turnover, and balance sheet total of more than €43 million)

3. Country to which stakeholders belong

4. Company/organisation they work with

5. Activities of the organisation/company stakeholders are connected with:

Survey method used to engage stakeholders and main features of the online survey:

The stakeholders’ consultation was carried out through an online survey based on the Google forms platform.
The online survey was launched the 14th September 2018 and remained open until the 1st of October. After the first launch, a second reminder was sent on the 26th of September. The official survey was preceded by 5 interviews that were aimed at testing the stakeholders’ answer. The interviews were partially close to the current survey since they were mainly based on open questions. After this “testing phase”, the consortium decided to administer an online survey, made up by both open and closed questions, a smaller number of open questions and a greater adherence to deliverable D1.1 Desktop analysis of the concept including EU Policies, that, in the meantime, was submitted and completed.
To reach out a larger community of interested stakeholders, the link to the web-based survey has been disseminated using:

 The official project website

 The official project newsletter

 Dedicated emails to the selected stakeholders
The online survey has been closed on the 1st of October 2018 with 72 complete individual answers.

The stakeholder consultation sought to mobilise relevant stakeholders in order to (a) generate knowledge about the project, and to (b) get opinions from the most relevant stakeholders about their vision of the Port of The Future. This Chapter is a summary of the main results of the stakeholder’s consultation as well as the profile of the respondents.
— Profile of respondents
Geographical coverage
The geographic coverage of the consultation was broad. Survey respondents came from16 Countries, mainly in the EU, as shown, with a large participation from Italy (20,3 %), Belgium (12,5%) and Spain (15,6%). Figure 4 shows the country-specific percentage

Representation of stakeholder groups
As shown in figure 4, the majority of respondents belong to the Port –related sector (23 %), followed by Universities and research associations (22 %), consultants (14 %), and technology providers (11%).
As for the activities carried out by the stakeholder’s groups, table 1 shows that the vast majority of respondents (26,98 %) perform research activities, followed by the territorial planning of the port area (17,46 %) and, with an equal percentage (11,11 %), the following two activities:
 Address, planning, coordination, promotion and control of port operations and other activities carried out in the ports (e.g. identification of the port development strategies);
 Terminal Operations (container or multipurpose) (e.g. container handling; storage of bulk containers; container transhipment; weighing containers; loading/discharging of bulk cargo vessels; mooring and unmooring; warehousing; receipt and delivery (gate control); grab hire).

Feedbacks from the survey
Tactical Objectives

The stakeholders were asked (refer to section 3 of the survey) to score 9 categories of tactical objectives with scores between 0 (no importance) and 4 (the highest importance). The below topics are what the consortium proposes to be realised by the ports and its stakeholders by 2030.
Performance and quality of service: as highlighted in figure 5, 59,38 % of respondents attributed the highest importance to this tactical objective, followed by a medium –high score (37,5 %) while only 3,13 % respondents attributed a medium-low importance.
DTF stakeholders’ consultation Page 16 of 58
Hinterland, multi/synchro modality, supply chain integration, modal shift2: as shown in figure 6, as many as 65,08 % of respondents attributed the highest importance to this tactical objective, followed by a 37,50 % of them that attributed a medium-high importance.
Mobility and accessibility: This tactical objective refers to the consistency between urban mobility plans and port connections. In this case, there is a higher percentage of respondents attributing a medium-high score to this tactical objective (45,91%) than those attributing the highest the highest importance (35,94%).
TEN-T Networks: This is about the realisation of TEN-T core and comprehensive networks. In this case, 3,13 % of respondents believe that the connection of a port to the TEN-T network has a very low importance.
Sustainability: This topic covers all aspects of the traditional 3P perspective on sustainability: planet is environmental sustainability, profit is the economic sustainability and people is the Social sustainability. In other words, initiatives to improve the environment should not have a considerable negative effect on the economy and on the social welfare. A high percentage of respondents attributed the highest importance to this tactical objective (68,75 %), followed by a medium-high importance selected by the 23,44%).

 

For the full report of the Deliverable, please click here.

by & filed under Events, Project news, Senza categoria.

 

BILOG is an agreement signed by La Spezia Port Authority and Municipality of Piacenza in order to create a special event on sustainable, connected and resilient topics with a European spin. The Forum will analyses the regional and European dimensions, on the transport and maritime investments, highlighting the importance of cohesion between the players of the logistics chain.

BiLOG 2019 is a LOGISTICS & MARITIME FORUM that focuses on “The sustainable, connected and the resilient road to 2030”, 16th – 17th October 2019  in  La Spezia EXPO. The programme highlights:

  • Maritime and logistics facing the 2030 trends
  • The Container market and its challenges
  • The new TEN-T Regulation and the CEF 2 opportunities
  • Connected ports and logistics
  • La Spezia port system and the role on the Santo Stefano Dry ports
  • Sustainability and circular economy: the Bio LNG case
  • Rail last mile and e-logistic
  • Blue Growth
  • Port of the Future

Also this year, the idea is to organize an event that starts from the most local needs to reach the comparison with the different European realities. Thus a panel was conceived that included all the different needs of the maritime and logistics world. The theme of the event is well described by the three components chosen to define its title and which represent focal points for the development of trans-European transport networks: sustainability, resilience, and connection. The forum will analyze both the regional and European dimension, giving the possibility to improve the knowledge of the EU Transport Policy and of the EU investments in the transport and maritime sector, underlining the importance of cohesion between all the players of the logistics chain.

Conference will provide a high-profile speaker, international case histories and eminent institutional representatives, while the EXPO Boosts your business showcasing your innovative services and products to prospects in the expo area. NETWORKING is another important feature of this even where to Make the most of your visit at BiLOG, take the chance to meet your future partners and customers. During WORKSHOPS, there is the opportunity to Listen to the latest trends in the logistics and maritime sectors and learn more about EU Policy and Funding.

According to the BILOG2019 website, the first day of the event  will include

  • Opening Session (9:30 – 10:30)
  • The Container market and its challenges (10:30 – 11:30)
  • The new TEN-T Regulation and the CEF 2 opportunities (11:45 – 12:45) – round table
  • Rail last mile and e-logistics (14:00 – 15:15)
  • Port Community Systems the way forward (16-00 – 17.00)

And the second day of the event includes

  • La Spezia port system and the role of the Santo Stefano Dry port (9.30-11.15)
  • Production and use of BioLNG (11.45 – 12:45) – SoS log
  • Connected port and logistics (13:45 – 15:15)
  • Port of the Future (15:30 – 16:30): Dedicated to the European Commission initiative on the Port of the Future will present the state of play of the related projects, DocksTheFuture, PortForward, Pixel and Corealis.

The Port of the Future presentation is the one where to talk about these port projects and their contribution “to define the Port of the Future in Europe”.

 

In particular, it is bolded in DocksTheFuture Project where related port challenges in Europe by 2030 such as simplification and digitalization of processes, sustainability, emission reduction, energy transition, climate change, port-city interface and the use of renewable energy management are discussed. Furthermore, it will highlight identifying the appropriate KPIs (“Key Performance Indicators”) and relevant monitoring and evaluation actions. Furthermore, it will put an emphasis on leading to the “Port of the Future Road Map for 2030” that will include a number of exploitation elements such as:

  • tools for evaluation and transferability of Port of the Future solutions,
  • R&D and policy recommendations,
  • training packages and
  • the creation of a “Port of the Future Network of Excellence”.

DocksTheFuture , a 2020 Horizon Project, will be presented how with the experience of its professionals in European projects, Circle is leading a working group consisting of academic partners (Institut für Seeverkehrswirtschaft und Logistik – ISL in Bremen, Germany and University of Genoa, Italy) and of consulting companies Magellan (Portugal) and PortExpertise (Belgium). It will indicate also that the project addresses a preliminary research on the Port of Future concept, the definition of several Port of the Future topics to be addressed and their related targets in 2030 and a preliminary list of projects that has been clustered t with the RIA (“Research and Innovation Actions”).

by & filed under Events, Project news.

The Baltic Ports Conference (BPC)  the most important annual event for the organization, as all BPO members, other participants and guests joined together to discuss the key and urgent issues for the port business. It was first and foremost a great networking platform for the exchange of knowledge and experiences between various stakeholders making up the maritime community in the Baltic Sea region and beyond.

This year’s event offered the participants an in-depth view of the current trends driving the global economy and its impact on the port market and helped answer the question behind the main factors defining a smart port. It would also take a closer look at cooperation opportunities between the ports and ship operators, which can lead to further development of the tourism sector.  The BPC 2019 was given a warm welcome to the Ports of Stockholm and Stockholm city, northern Europe’s fastest-growing metropolitan area. Traditionally, the Baltic Ports Conference was accompanied by the General Assembly of the BPO members, during which summaries, as well as discussions on up to date BPO business and future plans, take place.

 

During the Baltic Port Conference 4-6 Sep, 2019 in Stockholm, the Docks The Future was introduced to audiences  on 6 Sep,  where he talked about the project and its contribution to defining ” the Port of the Future, meant as a near future (2030) in Europe”  which should face challenges related but not limited to simplification and digitalization of processes, sustainability, emission reduction, energy transition, climate change, port-city interface and the use of renewable energy management.

In particular, it showed the focus of the project on identifying the appropriate KPIs (“Key Performance Indicators”) and relevant monitoring and evaluation actions. Furthermore, he put an emphasis on  leading to the “Port of the Future Road Map for 2030” that will include a number of exploitation elements such as:

  • tools for evaluation and transferability of Port of the Future solutions,
  • R&D and policy recommendations,
  • training packages and
  • the creation of a “Port of the Future Network of Excellence”.

It presented how with the experience of its professionals in European projects, Circle is leading a working group consisting of academic partners (Institut für Seeverkehrswirtschaft und Logistik – ISL in Bremen, Germany and University of Genoa, Italy) and of consulting companies Magellan (Portugal) and PortExpertise (Belgium). It indicated also that the project addresses preliminary research on the Port of Future concept, the definition of several Port of the Future topics to be addressed and their related targets in 2030 and a preliminary list of projects that have been clustered t with the RIA (“Research and Innovation Actions”).

Here you can find the presentation: DTF